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Financial Manager

DIMENSIONS OF THE JOB

Management of 8 staff

Statutory Liabilities

KEY PERFORMANCE AREAS

Financial Control

• Oversees the management of bank accounts
  • Manages the write up of the cash book
  • Supervises the management of cash flow
  • Authorizes the reconciliation of sundry expenses & petty cash.
  • Reconciles rebates & commissions.
  • Supports Group FM with Sage & Com-share
  • Supports with setting of annual divisional financial budgets
  • Manages tenants

Sales Analysis

• Produces sales summary by customer & by sales representatives to reconcile to sales budgeted figures.
• Reconciles Sales summary to General Ledger.
• Oversees Finished Goods Account by monitoring of stock levels
• Computes commissioning and rebates
• Maintains inter-company transactions

Stock Analysis

• Issues & receipts stock items & cut-off procedures.
• Prints stock sheets
• Analyses goods in transit, import payments & stock in warehouse.
• Reconciles goods received at month end correctly with stock
• Analyses monthly stock variances
• Analyses Work in Progress
• Ensures stock counts are performed monthly and for year end, reporting on all variances.
• Ensures compliance of all stock procedures

Administration

• Ensures monthly submission of VAT, SDL and statistical returns timeously.
• Analyses expense accounts including but not limited to entertainment, water and electricity.
• Oversees management of all insurance claims and queries.
• Updates maintenance contracts including but not limited to Aircon, Telephone, Computer systems.
• Conducts a constant review of internal control systems for Debtors, Creditors and Stock.

Imports

• Manages the import payments and CFC (Current Forex Control) account
• Oversees costing, payments and Forward Exchange Contracts (FEC)
• Implements and monitors systems.

Fixed Asset Management

• Prepares monthly fixed asset register showing depreciation for all equipment, office furniture & fittings, computers, office machines and software.
• Prepares “wear and tear” fixed asset register for tax purposes.
• Reconcile general ledger on a monthly basis
• Prepare yearend audit pack for auditors

Debtors Control

Creditors Control

Management Reports

Communication

• Conducts regular review meetings with reporting structures.
• Liaises with customers and suppliers
• Attends bi-weekly divisional review meetings
• Communicates all management decisions to staff.

Information Technology

• Manages IT and Network Administrator/Support.
• Assists in establishing administrative systems, within the various disciplines of the division
• Assists with system problems relating to MIS
• Successful implementation of systems
• Authorizes all I.T expenses to prevent abuse.

Projects

• Participates in the Sage project.
• Provides full support and resource to other divisions when necessary.
• Assists in adhoc strategic plans relating to acquisitions, equipment, contracts and tenders.

Staff Management / HR

• Manages human resources within the Admin, Financial; and IT Department.
• Manages and authorises staff sick and annual leave.
• Deals effectively with grievance in accordance with company grievance procedure
• Upholds and maintains discipline where employees fail to adhere to company rules or when work performance is unacceptable i.e. Coaching and counselling.
• Conducts disciplinary enquiries as required by company disciplinary procedure.
• Instils company mission, vision, values and policies into employees within Accounting Department.
• Identifies and manages training objectives and needs within the department in order to fulfil the business units skills requirements and succession planning.
• Manages staff performance and ensures performance appraisals are conducted and completed inline with HR performance management objectives.
• Assists in the full scale function of recruitment and selection that falls under the admin, Financial and IT department.
• Participates in all elements of Induction programmes.
• Develops an effective committed team environment within admin, financial and IT department to ensure service delivery.
• Assists in change management initiatives as may be required.

COMPETENCIES REQUIRED

Qualification:

• Minimum a B Comm. Degree with Honours and/or CMA and/or CIMA.

Experience:

• 3-5 years Industry/Manufacturing environment.
• Experience in a Supervisory/Management position (3yrs)
• Previous budgeting experience

Skills and Knowledge

• High level business skills
• Ability to analyse, interpret and action management accounts
• Ability to lead and manage a team of employees
• Strong organisational and administrative skills
• Excellent time management and communication skills
• Ability to prioritise and meet deadlines

Behavioural

• “Can do” attitude
• High level verbal and non-verbal communication skills with suppliers, customers, staff that will be required to assist in resolution of customer/supplier queries.
• Professional people management and leadership skills
• Strong focus on mentoring and developing staff
• Motivate and inspire staff to achieve company vision, goals and objectives
• Good ability to handle pressure and stress
• Team player
• Accurate Decision making skills
• Dispute resolution skills
• Negotiation skills
• Analytical skills
• Results and goal orientated
• Independent Worker/Quick thinker
• Dedicated, Hands-on Well Organized
• Strongly deadline driven at achieving an end result
• Systematic and neat
• Fair and “approachable”
• Strong Motivator

Computer ability:

• Standard Bank Business Online / Cats – (banking software)
• MIS systems (/ Optimus / Sage / Com-Share)
• Ability to interpret and interact with financial systems
• Microsoft – advanced (Excel & Word)

This Job was posted by Contract Accountants

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